[Osta-board] website quote

[Sue McWilliams]

Bernie-

Just one more thought.  i do hope you did not think that Scott will charge us above and beyond the $1200 for updates.  He will do everything- add all the things we want to the website and maintain it (including updates) for the rest of this year for the $1200.  That means we are getting an enhanced website plus maintenance for the same amount we would have paid for maintenance alone.  The only thing we don't get is a new design.  I do think that is a good arrangement.

In any case- I'll wait to hear from you.

Thanks,
Sue
On Feb 11, 2010, at 3:52 PM, bcarlsen wrote:

> Hi Sue,
> 
>     Thank you for working with Scott.   I'm pretty sure that this is the way that we will go, but give me a day or so to consult with former webmaster Xavier Sudre regarding updates.
>     Xavier did suggest PayPal as the only way to go regarding online registration and membership.  The bugaboo comes in regarding having the webmaster answer to only one board member.
>     This webpage needs communication between the webmaster and the President, the Conference Chair, the Conference Program Director, the conference exhibits chair, the membership chair, the comptroller, the registrar, and the TOST and eTOST editors.   Yes, it drives webmasters nuts!  (They tend to be solitary NERDS, by necessity.  Precisely typing hours and hours of computer codes is not a task that encourages social interaction.
> 
>     Let me consult Xavier before we turn Scott loose on our site like we did with Ty Swanson.
> 
>     Thank you for all that you do!
>           Best wishes,   Bernie
> 
> btw: your OSTA business cards went out to you in today's mail.
> 
> 
> Quoting Sue McWilliams <smcw at bendcable.com>:
> 
>> Hello all-
>> 
>> I had a good meeting with the web designer and also reviewed the 2010 budget with Carolyn to help negotiate the cost.  Scott is willing and able to do the work for us for the same amount that we have budgeted for this year-  $1200.  For this he will work within the existing design to add the components we want- and take care of the maintenance as needed.  To redesign the website would cost more, so I suggest we work with the design we have for now and then we can go for a "makeover" if we get some sponsorship money.  So- to fill you in on the specifics- here is what we will do:
>> 
>> Members only access to TOST:  this will be done as Lynda had suggested ( a backdoor approach).  Members will receive email notice that the TOST is online and ready to read.  Then they will have a link and password to use for access.  Much more complicated if we try for individual passwords.
>> ·      Change of address form (snail mail & email)- this can be done through a contact us form.
>> 
>> ·      Shared resources- this would be done via the blog, but access would be limited by email to members
>> 
>> MaMain Website
>> 
>> ·      List of Board Regional Directors with photo, email address (linked), brief bio and expertise-  yes
>> 
>> ·      Blog  - yes
>> 
>> ·      Conference:
>> 
>> ·      Credit Card registration (Pay Pal), schedule, detailed info, presenter proposal form (instant copies sent to certain people)- yes to all of this.  We will change to a Pay Pal account.  the benefit is that we do not have to pay for the security for accepting CC (could be at least $1000 or more through the bank).  Pay Pal handles all of that and there is not setup fee. no monthly fee.  If we are indeed a nonprofit 501 (3) (c), we pay 2.2% on the total amount of transaction plus $ .30 per transaction.  This is quite low compared to our current fees ( we pay about $800 per year for the current system).  People do not need a Pay Pal account to use this form of payment and we can also have a donation button as an added feature.
>> 
>> ·
>> 
>> ·      Suggestion box- yes
>> 
>> ·      All About Us - yes
>> 
>> ·      Logo- yes
>> 
>> ·      Awards description and list of past winners- yes
>> 
>> ·      Sponsor logos & links  - yes
>> 
>> ·      What?s happening   (events, people in the news) - yes  this could easily be on the blog
>> 
>> ·      Membership Info (cost, benefits, online join) - yes
>> 
>> ·      Facebook, Twitter links - yes
>> 
>> For now, I am willing to be the liaison between the board and Scott.  That means everyone sends me material to be posted (except the TOST of course).  I will work with Scott to set up and then I will manage the blog.  That way we can make more frequent changes without paying a fee.  Carolyn and I will work to coordinate the application for a Pay Pal account and suspension of the existing bank credit card system.  We won't stop one until the other is set up and ready to go.  Carolyn is going to look for an IRS letter to verify the 501 (3) (c) status.  Bernie- do you have anything in your files?   Please keep in mind that it is critical that only one person works directly with the web guy.  Frequent request from a variety of people will not work.  Eventually it may be that we decide that the TOST editor is also the web liaison. we'll see how it goes for this year.
>> 
>> So- I need the approval of the board to proceed- and will set up a timeline, priorities and payment plan with Scott once we make that decision.  He is very flexible and willing to work within our budget.  Please feel free to call me Lynda or Bernie if you have questions.
>> 
>> 
>> 
>> Sue McWilliams
>> smcw at bendcable.com
>> (541) 385-8474
>> 
>> 
>> 
>> 
> 

Sue McWilliams
smcw at bendcable.com
(541) 385-8474