[Osta-board] OSTA conference schedule for Board Members

Wed Oct 4 13:13:22 PDT 2017

Thank you for the update.

I notice the exhibitor set-up time in the morning doesn't have a sign-in, and the afternoon times are during the board meeting. Maybe some of the student volunteers could help exhibitors in the afternoon?
Karen
________________________________
From: Osta-board <osta-board-bounces at maillist.peak.org> on behalf of susan holveck <Susan_Holveck at beaverton.k12.or.us>
Sent: Wednesday, October 4, 2017 12:24:03 PM
To: OSTA Board Peak
Cc: Bernard Carlsen
Subject: [Osta-board] OSTA conference schedule for Board Members

Hello OSTA board members,

I wanted to send out a detailed schedule of events for our conference that is happening next week! You will see that there are still many opportunities for you to help us out - and we do really depend on you need you to help us make this a successful conference. See yellow highlights for TO DOs that you can help with!

The highlights for the conference are:

  *   Thursday, October 12: Awards dinner at OMSI.  Board members should be there if it is at all possible to support our award winning teachers and their families. Please register yourself if you have not already done so.
  *   Friday, October 13: OSTA Board Meeting. Workshops and early registration with happy hour day.  Help is needed to set up registration and bookstore.  We would like your attendance at the happy hour as well to honor our attendees and our exhibitors.
  *   Saturday, October 14th: Conference. Help needed all day.  See schedule for specific tasks that you can help with.

Here is link to schedule, maps, etc.<https://docs.google.com/document/d/1Ji9aQ9NdngA9ZDeLaOOKVOm-1vA1_yWMJiwdrsZcXr4/edit>  and I am also copying it below

Here is a Schedule of Events for the 2017 OSTA Conference for Board Members

All board members are expected to volunteer as they are able to. We still have volunteer needs.

Please use the volunteer sign up<http://www.signupgenius.com/go/4090f4faaab2aa7fb6-2017> to fill any slots still needing bodies.

Let Susan Holveck (susan_holveck at beaverton.k12.or.us<mailto:susan_holveck at beaverton.k12.or.us>). Lori Lancaster (communications at oregonscience.org<mailto:communications at oregonscience.org>), or Nicole Duncan (nicole.duncan at albany.k12.or.us<mailto:nicole.duncan at albany.k12.or.us>) if you can help.

Please download the Conference App<https://attendify.com/app/0ysggt/> and claim your profile. Here’s the attendee guide<http://www.oregonscience.org/resources/Documents/2017%20Conference/Attendify%20Attendee%20Guide.pdf> to help you with how this works.

Time

Event

Notes

Thursday, October 12th

4:30 - 6:30 pm

Awards Dinner at OMSI’s Theory  Cafe

Please attend if you are able to, to show support for our OSTA award winners.  To Do - If you have not already done so, please register for the Awards Dinner at this link.  http://www.oregonscience.org/event-2601624

Adults: $25

Children 3-12: $12

Children under 3 are free.

Museum will be available to attendees after the event until about 8:30pm

Award Lead - Dara Brennan

Board members signed up to help:

Meagan Sternberg & Michelle Brock

To Do: Board members please plan on arriving at 4:00 pm

You can go to the OMSI educator night if you wish. You do not need to register if you attend the Awards dinner.

6:00 - 8:30  pm

Free Educator Night at OMSI

Optional: Register at this link if you wish to attend this event. https://omsimuseum.wufoo.com/forms/omsi-educator-evening-october/

Friday, October 13th - Parking permit required.  Please pick up at Parking Kiosk. Park in Lot P-7

7:00 - 8:00 am

Set up for check-in and registration for workshops in TCB (see map below)

Board Member Volunteers:

Lori Lancaster, Carolyn Clontz, Terry Manning, Susan Holveck

To Do: Need someone to put up OSTA signs in parking lot

7:00 - 9:00 am

Exhibitor set up in CC (See map below)

PCC crew set up tables for exhibitors

8:00 - 12:00

Workshop AM

1:00 - 4:00 Workshops PM

OSTA sponsored Workshops & Tours are happening

Link to our many workshops<http://www.oregonscience.org/Friday-Workshops>  and tours<http://www.oregonscience.org/OSTA17#Tours>.

To Do: Please help recruit to fill these workshops to targeted networks that would be specifically interested in a particular workshop.

9:00 - 11:00 am

Exhibitor electrical set up

Link to sign up for volunteering<http://www.signupgenius.com/go/4090f4faaab2aa7fb6-2017>

To Do: We need help with the electrical set up and helping exhibitors move materials that they have shipped from storage to their tables.

Please contact Bernie Carlsen (bcarlsen59 at gmail.com<mailto:bcarlsen59 at gmail.com>)  if you are able to help with this.

11:00 am - 4:00 pm

Exhibitors set up in CC (see map below)

Student Volunteers help exhibitors as gophers to help get materials to their tables.

Link to student volunteer sign up - If you know a student that can help with this please have them <https://docs.google.com/forms/d/e/1FAIpQLSeQgcnjWqq9QOU4ZQo3aAH4PbUUWREnuY3lfn6oFaCG2R4nkA/viewform> sign up here.<https://docs.google.com/forms/d/e/1FAIpQLSeQgcnjWqq9QOU4ZQo3aAH4PbUUWREnuY3lfn6oFaCG2R4nkA/viewform> Students get a free Vernier t-shirt for helping.

1:00 - 3:30 pm

OSTA Board Meeting - room SS 121

To Do: All board members should attend this meeting. We will welcome new board members from our recent election.

Link to agenda<https://drive.google.com/open?id=1coC0itw_1X85ZP8sEoAYUbn2DGhu-2nWkXN9sZANsLc>:

Dara Brennan will lead meeting as the new OSTA president

4:00 - 6:00 pm

Set up tables for early registration

Set up NSTA bookstore

Stuff bags

Volunteers signed up for this:

Phillip Warner

Ben Calnon

Claire Robison

James Birt

Board members helping:

Carolyn Clontz

Susan Holveck

Lori Lancaster

Terry Manning

To Do: Board Members can help with this as well.  Please let Susan Holveck know if you want to help

Nicole Duncan will coordinate this. To Do: Contact her if you can help.

5:00 - 6:00 pm

Early Registration and Happy Hour in Exhibitor area

Please come and join us for this social sponsored by STEMScopes.  There will be free wine, beer and appetizers.  You can get an early glimpse at the exhibitor area.

To Do: Please come and socialize and make connections with our members.

NSTA bookstore open.

Carolyn Clontz or Terry Manning will help with the money.

To Do:  Contact Nicole Dunca if you can volunteer man the booth

Saturday, October 13th - No parking permit required.

7:00 - 9:00 am

Registration (in building CC)

9 Community Volunteers helping

To Do: Board members can be present to help guide and answer questions and help with exhibitors if needed.

8:00 am - 5:00 pm

Conference

NSTA bookstore.  We are covered for most of this time except between noon and 1pm.

Link to sign up for volunteering<http://www.signupgenius.com/go/4090f4faaab2aa7fb6-2017>

10:00 - 11:45 am

General Session - ( in PAC building)

To Do: All board members attend so we can acknowledge you.

Agenda Link<https://docs.google.com/document/d/1ZrXiUVZM4gTpVMWIpc3N30OLPFVaMsbWaDVf9izoFD4/edit?usp=sharing> (and it is also below)

Board Members on the Agenda, Susan Holveck, Jomae SIca, Dara Brennan

5:00 - 5:30 pm

Raffle

Board Member Volunteers:

Bradford Hill, Jomae Sica, Jeremy McGee, others?

5:30 pm

Clean - up

To Do: Everyone pitches in with this. It is mostly packing up OSTA stuff (electrical cords, and parking signs) as we have custodial who will be doing the general cleaning. All these tubs will go to Jomae for the next conference.

General Session Agenda

10:00 - 11:45am, Saturday, October 14, 2017

Performing Arts Center, PCC Sylvania

10:00 am

Welcome

  *   Sponsors:

     *   Discovery Education (Awards)

     *   Accelerate Learning/STEMscopes (Early Registration Social)

     *   Museum of Flight (lunch)

  *   Introduction of eCybermission National Finalist Team from Westview High School

     *   Picture & description of their accomplishment is on OSTA’s Home page.<http://www.oregonscience.org/>

        *   You’ll have to scroll down a bit.

     *   Their winning presentation<http://www.ustream.tv/recorded/105277926>.

Susan

Dara - introduce cyber team lead

10:10

Oregon Department of Education Assessment Update

  *   Jamie Rummage, Science Education Program Specialist

  *   Noelle Gorbett, Assessment Program Specialist

Susan introduces

10:30

Keynote Speaker, Kenneth Wesson

See description of talk below

  *   Sponsored by FOSS

Jomae

11:30

A word from our lunch sponsor

  *   Western Aerospace Scholars Museum of Flight

Melissa DuBois

11:40 am

Last Words

  *   2018 Conference

  *   Scavenger Hunt Participation Encouragement

  *   Any other words of wisdom…

Dismiss to lunch/exhibitors

Susan & Jomae

Dr. Susan Holveck
Science TOSA for Secondary Schools
OSTA Past-President
Beaverton School District
16550 SW Merlo Road, Beaverton, OR 97003
(503) 356-4544
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